FAQs: Uploading Data Process
- What is PIN Application for Form 941/940?
- How do I apply for PIN?
- What is the definition of Business Taxpayer for 940, 941 e-file?
- Can I apply PINs for multiple Businesses Taxpayers?
- What is a "Reporting Agent"?
- What is Form 8655?
- What is Form 9041?
What is PIN Application for Form 941/940? (back to top)
PIN Application is used to apply for a PIN from the IRS to participate in the e-file program for Form 941 and Form 940.
Currently, the IRS only issues PINs for "Business Taxpayer." "Reporting Agents" cannot apply for a PIN.
How do I apply for PIN? (back to top)
A Business Taxpayer can prepare and e-file a PIN Application at our website directly. The IRS will mail a PIN to the contact person of the Business Taxpayer in a few weeks. The Business Taxpayer can then start to e-file Form 941.
What is the definition of Business Taxpayer for 940, 941 e-file? (back to top)
Business Taxpayer applies one PIN and the PIN is used for this company (EIN) only. It is intended for individual businesses to e-file their own payroll tax returns.
Can I apply PINs for multiple Businesses Taxpayers? (back to top)
Yes. For example, a parent company that manages several divisions or subsidiaries (each with a different EIN) can apply PINs for each of its divisions and e-file in batch through our website.
Tax professionals that prepare 941s and 940s for their clients but choose not to be the Reporting Agent may help their clients to apply for PINs as Business Taxpayers.
What is a "Reporting Agent"? (back to top)
A tax professional that prepares and signs Form 941/940 for his/her clients cannot apply for a PIN as a "Report Agent." For example, a payroll service company like ADP is a Report Agent that prepares and files hundreds of thousands of Form 941 for its clients.
What is Form 8655? (back to top)
It is the authorization form from a client to a report agent to authorize e-file. You can order the form from the IRS or download a PDF copy from the IRS website.
What is Form 9041? (back to top)
It is the application form to participate in e-file.
