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Form W-2 - Wage & Tax Statement

Filing Deadlines:

02/02/2009 Provide Copies B, C, and 2 to recipient
03/02/2009 Paper filing of Copy A to SSA
03/31/2009 Electronic filing to IRS

*If you e-file the W2 the W3 is not required.

2008 IRS Instructions

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Form W-2C - Corrected Wage & Tax Statement

Filing Deadlines:

W-2C can be back filed up to three years.

*If you need to file 250 or more Forms W-2c, you must file them electronically.
*Corrections reported on Form W2C may require you to file a 941c. Please consult the 941c instructions.
*If you e-file the W2C the W3C is not required.

2008 IRS Instructions

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Form 1099-MISC

File Form 1099-MISC, Miscellaneous Income, for each non-employee paid.

Deadlines

02/02/2009 Provide Copies B and 2 to recipient
03/02/2009 Paper filing of Copy A and Form 1096 to IRS
03/31/2009 Electronic filing to IRS

*Form 1096 is not required if Form 1099-misc is e-filed

2008 IRS Instructions - View Now

1099-MISC Corrections

File Form 1099-MISC Correction to correct prior year returns.

Deadlines

The 1099-MISC Correction form can be back filed up to three years.
*You must provide copies of the corrected returns to the recipients

2008 IRS Instructions - View Now

Combined Federal/State Filing program

Using e-file will allow the user to choose whether to forward your return to the State. See list of states.

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Form 941, 940, 944 and 941c and e-file PIN

You need to apply for a unique PIN from the IRS before you can e-file 94X forms.

  • "Business Tax PIN" is 10-digits and one PIN is required for each EIN (Employer Identification Number).
  • "Reporting Agent PIN" is 5-digits and is used by tax professionals.

Read More.

Deadlines

01/31/2009 Form 941 - Quarter 4 from prior year
04/30/2009 Form 941 - Quarter 1
07/31/2009 Form 941 - Quarter 2
10/31/2009 Form 941 - Quarter 3
01/01/2009 Form 940

Form 944 replaced form 941 for IRS approved, very small companies to file annually.

Form 941c correction has to be filed with a current quarter form 941.

2008 IRS Instructions

Form 941 - View Now
Form 940 - View Now
Form 944 - View Now
Form 941c - View Now

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DE-6 Quarterly Wage & Withholding Report

Filing Deadline

01/31/2009 Form DE-6 - Quarter 4 from prior year
04/30/2009 Form DE-6 - Quarter 1
07/31/2009 Form DE-6 - Quarter 2
10/31/2009 Form DE-6 - Quarter 3

E-file is mandatory for company with more than 250 employees

California payroll reporting requirements.

DE-7 Annual Reconciliation Statement

Filing Deadline

01/31/2009 Form DE-7

*California will discontinue Magnetic Media (disk, tape, CD, etc.) filing. Read More.

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